Executive Administrative Assistant

Responsibilities

Works with word processing, spreadsheets ad database software to complete administrative tasks

Manage executive schedules, calendars and appointments

Organizes and maintains files systems

Assist with special projects as requested by the Director of Operations

Manage executives’ complex travel arrangement if needed

Locate and attach appropriate files to incoming correspondence requiring replies

Uphold a strict level of confidentiality

Develop and maintain alert system for deadlines, requests, projects and events

Anticipates the director's needs and proactively bringing together appropriate people and resources to support the Director of Operations in addressing issues.

Requirements

College Degree Preferred

2 years prior Proven Office management, administrative, or assistant experience

Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities

Facilities managing /Warehouse /Construction /Property management experience a must

Maintains a positive work environment by communicating in a collaborative manner

Must be a proactive self-starter with strong attention to detail

Strong verbal and communications skills

Proficient in MS Word

Computer skills and knowledge in office software

 Budgeting experience is a must

Strong Excel skills

Knowledge of scheduling coordination

Must have experience with licensing and permits

Must have proven stability

Must have an established Facebook or Instagram account, or Social Media precense