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Purchasing Clerk/Assistant Job Description
Coordinates activities involved with procuring goods and services such as raw material, equipment, tools, parts, and supplies, for organization by performing the following duties:
Essential Duties and Responsibilities
- Creates purchase orders from requisitions.
- Issues purchase orders to suppliers and confirm delivery date, quantity ordered, and price are correct.
- Follow up back orders/past due orders, expedite delivery of orders, and make special arrangements for delivery;
- Communicate to the department and manufacturing line the expected delivery date
- Data entry and filing paperwork.
- Obtains price quotes from multiple suppliers.
- Runs reports to help determine needs.
- Maintains procurement records such as items or services purchased, costs, delivery, product quality or performance, and inventories.
- Search out alternate vendors or suppliers before periods of shortages or stock outs
- Monitors and follow up receipts and invoices for payment alongside with Accounts Payable.
- Review negative inventory, research, and report to supervisor for corrective action.
Skills
Proficient computer knowledge and legal aspects of purchasing desirable.
Office knowledge is a must.
Quickbooks and/or any other ERP system a plus.
Ability to communicate effectively by phone, in person, or through written
Ability to work under pressure
Very organized and attention to details
Team player
Pleasant and trustworthy with a cooperative attitude towards co-workers
Good initiative, critical thinking and able to work with minimal supervision.
Education
A high school diploma or GED is required
One to three years’ experience as a buyer or any combination of experience, education, or
training that would provide the level of knowledge, skill and ability required.
Knowledge of general business practices including accounting, manufacturing, materials planning, purchasing, and quality are required.
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We are proud to be an equal opportunity employer.
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